2.6 Officer Responsibilities
Listed below is the "ideal" staffing for a large Chapter. Common sense dictates the level of staffing needed for a particular Chapter.
Chapter Chair
- Conduct meetings; review and approve all annual reports.
- Attend IEEE Section Executive Committee meetings.
- Assist the Program Planning Committee.
- Select Nominating Committee for next year's officers.
- Fill positions vacated by moves, outside obligations, etc.
- Review and revise the description of duties of the group's officers. (To be done within first month of term as needed.)
Vice Chair
- Preside in Chair's absence.
- Participate in program planning.
- Assist education chair with long-range plans and goals.
- Manage some major area of Chapter activities such as budget, publicity, program, membership, arrangements, or student activities. (Dual appointment as Program Chair is suggested.)
Secretary
- Send meeting reports.
- Assist Membership Chair in distribution and collection of meeting attendance cards.
- Manage Chapter correspondence.
- Participate in program planning.
Treasurer
- Prepare the annual group financial report for Chair's review and submit to Section Treasurer and Communications Society area chair.
- Confirm that Chapter received budgeted funds from Section Treasurer and submit request for additional funds as necessary.
- Collect payment for dinners, pay or reimburse guest speaker's dinner fee, and pay all approved invoices.
- Participate in program planning.
Program Chair
- Coordinate Communications Society Chapter programs.
- Provide program information to Chapter Publicity and/or Section Newsletter Editor. Notify the Arrangements Chair of any equipment needed by speakers, i.e. projector, blackboard, etc.
- Provide for guest speaker on meeting night, introduce to the group, etc. (Make sure Treasurer has reimbursed guest's dinner ticket.)
- Act as speaker's host for the evening.
Arrangements Chair
- Make the logistical arrangements for each meeting.
- Coordinate with the restaurant as to the number of people attending, etc., plus work with Treasurer to budget to break even for each meal function.
- Coordinate with Program Chair and Publicity Chair to insure that arrangements and details have been announced in each meeting notice.
- Coordinate with Program Chair to provide equipment (projector, etc.) that guest speaker may require.
Publicity Chair
- Provide Chapter Meeting information to Section Newsletter Editor.
- Publish and mail Chapter Newsletter (if your Chapter has one).
- Ensure that local universities receive meeting notice for student bulletin boards.
- Provide publicity information to Communications Society staff on noteworthy Chapter activities.
Membership Chair
- Ensure that attendance cards have been distributed at each meeting.
- See that these cards are collected and listed by name, number of regular members, guests and visitors.
- Coordinate with Chapter Secretary to ensure that he/she has attendance list.
- Review the list of guests for each meeting and contact appropriate guests for potential membership in the Communications Society and IEEE.
Additional Staffing
- Additional staff for a very active Chapter could be: education, student activities, awards, professional activities and any other functions deemed necessary.
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