3.6 Distinguished & Expert Lecturers Program - approved 9/6/95, update 2001 -

Provided as a service to our local chapters, Distinguished or Expert Lecture Tours can be arranged in response to a request from one or more Chapter Chairs. They may also be initiated by Regional Directors, the Director - Membership Programs Development, or the Vice President - Membership Development. Although tours are organized to benefit existing members and Chapters, they can also be effective in generating membership and encouraging new chapter formation.

Up to five lecture tours a year will be supported in each of our four Regions: Asia/Pacific, Europe-Africa-Middle-East, Latin America, and North America. The Director in each region plays a key role as facilitator. No more than two tours will be allowed per year to each lecturer. Funding is in accordance with the following guidelines.

Procedures

• Funding is provided to enable a lecturer to address multiple groups during a lecture tour. (Individual lectures are not funded.)
  
  
• Tours, therefore, involve a series of lectures - addressing at least three groups in three separate locations within reasonable geographical proximity to each other.
  
  
• "Grassroots" organizers may be Chapters, Sections, local conference organizers, or even a group of members in an area where no ComSoc chapter exists. Organizers work directly with their Regional Director, who facilitates arrangements and recommends the tour to the Director - Membership Programs Development.
  
  
• Final approval is the responsibility of the Director - Membership Programs Development. Lecturers are approved by him/her in conjunction with the appropriate Regional Director and, when needed, the Vice President - Technical Activities.
  
  
• All arrangements must be made in advance with local sponsoring groups. At least two months "lead time" is recommended to allow local groups time to advertise.
  
  
• Funding is provided, as required, to cover a lecturer's travel expenses. Living expenses, such as lodging and meals, plus transportation to and from the airport, are generally the responsibility of the local Chapter. Travel, lodging and meals must be booked at an economic rate acceptable for reasonable business travel. (Funding may include night before/after each lecture as required by the schedule to accommodate needs of local organizers.)
  
  
• Expenses are then submitted to the Director - Membership Programs Development for approval using an IEEE Expense Form. Receipts must be provided (in accordance with IEEE and Communications Society rules). The lecturer must not profit financially from the lecture tour.