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Policies and Procedures - Councils |
4.1.3
Distinguished Lecturers Program - approved
9/6/95, update 2001, 2003, 2008
Provided as a service to our local chapters, Distinguished
Lecture Tours can be arranged in response to a request
from one or more Chapter Chairs. They may also be initiated
by Regional Directors, the Director – Membership Programs
Development, or the Vice President - Membership Development.
Although tours are organized to benefit existing members
and Chapters, they can also be effective in generating
membership and encouraging new chapter formation.
Up to five lecture tours a year will be supported in each
of our four Regions: Asia/Pacific, Europe-Africa-Middle-East,
Latin America, and North America. The Director in each
region plays a key role as facilitator. No more than two
tours will be allowed per year to each lecturer. Funding
is in accordance with the following guidelines.
Procedures
- Funding is provided to enable a lecturer to address
multiple groups during a lecture tour. (Individual
lectures are not funded.)
- Tours, therefore, involve a series of lectures –
addressing at least three groups in three separate
locations within reasonable geographical proximity
to each other.
- "Grassroots" organizers may be Chapters, Sections,
local conference organizers, or even a group of members
in an area where no ComSoc chapter exists. Organizers
work directly with their Regional Director, who facilitates
arrangements and recommends the tour to the Director
- Membership Programs Development. The recommendation must include the following:
Chapters involved in the tour
Chapter Chairs and e-mails
If a university is involved, the name of school, contact, and e-mail
Dates of each lecture
Location of each lecture
Estimated cost of lecturer’s air fare
- Final approval is the responsibility of the Director
- Membership Programs Development. Lecturers are approved
by him/her in conjunction with the appropriate Regional
Director and, when needed, the Vice President - Technical
Activities.
- Please note: effective 2008, as part of the overall program, all lecturers must record their lecture after the tour for the Online Distinguished Lecturers Program. Software and instructions for completing this portion of your commitment will be e-mailed to each lecturer prior to his/her tour.
- All arrangements must be made in advance with local
sponsoring groups. At least two months "lead time"
is recommended to allow local groups time to advertise.
- Funding is provided, as required, to cover a lecturer’s
travel expenses. Living expenses, such as lodging
and meals, plus transportation to and from the airport,
are generally the responsibility of the local Chapter.
Travel, lodging and meals must be booked at an economic
rate acceptable for reasonable business travel. (Funding
may include night before/after each lecture as required
by the schedule to accommodate needs of local organizers.)
- After recording the lecture for the Online Distinguished Lecturers Program, expenses are then submitted to ComSoc Headquarters in NYC (Carole Swaim) on an IEEE Expense form and approved by the Director - Membership Programs Development. Receipts must be provided (in accordance with IEEE and Communications Society rules). The lecturer must not profit financially from the lecture tour.
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