1. Scope and Objectives
   
   

   1.1 Scope
   
   

   1.2 Objectives
   
   

2. Operations and Organization
   
   

   2.1 EAME Board Meetings
   
   

   2.2 EAME Director and Vice Director
   
   

   2.3 EAME Organization
   
   

3. Officers
   
   

   3.1 Nominations and Appointments
   
   

   3.2 Terms of Office
   
   

4. Secretary, Treasurer, and Representatives
   
   

   4.1 Secretary
   
   

   4.2 Treasurer
   
   

   4.3 Representatives
   
   

   4.4 Communication Chapter Chairs
   
   

5. Meetings
   
   

   5.1 General
   
   

   5.2 Meetings and Conferences
   
   

   5.3 Information Services
   
   

   5.4 Membership Development
   
   

   5.5 Chapters Coordination
   
   

6. Support Office (EAME Office)
   
   

   6.1 Location
   
   

   6.2 Operation
   
   
   

A.1 The Nomination Procedure

A.2 EAME Director Candidacy Qualification

CHARTER OF THE EUROPE, AFRICA & MIDDLE EAST BOARD

I. Scope and Objectives

1.1 Scope

1.2 Objectives

1.2.1 EAMEB will promote ComSoc membership in the EAME region.

1.2.2 EAMEB will foster the provision of ComSoc’s technical and information services in the EAME region.

1.2.3 EAMEB will have regard to the interests and opinions of EAME ComSoc members and endeavor to convey them to ComSoc as it forms its policies and procedures.

1.2.4 EAMEB will promote global and regional technical activities in the EAME region.

1.2.5 EAMEB will collaborate with other ComSoc boards, councils and committees in international matters.

1.2.6 EAMEB will support ComSoc’s collaboration with the Sister Societies in the EAME region.

1.2.7 EAMEB will promote and coordinate ComSoc Chapter activities in the EAME region.

II. Operations and Organization

2.1 EAMEB Meetings

2.2 EAME Director and Vice-Director

2.2.1 EAME Director will represent ComSoc in the EAME Region.

2.2.2 The EAME Director will organize the EAMEB and appoint the EAMEB officers to run the EAMEB organization.

2.2.3 The EAME Director will act as the Chair of EAMEB and represent EAMEB to other ComSoc organizations. The Director may appoint some ComSoc members as the EAMEB representatives to other ComSoc organizations and meetings.

2.2.4 The EAME Director will report to the ComSoc Vice President-Membership Development and endeavor to reflect the interests of the ComSoc members in the EAME Region.

2.2.5 The EAME Director will distribute information of the EAMEB activities to the concerned ComSoc organizations and meetings.

2.3 EAMEB Organization

1. Vice Director
2. Secretary
3. Treasurer
4. 3 Regional Representatives
5. Support Office (EAME Office)
6. Region 8 Communication Chapter Chairs

III. Officers

3.1 Nominations and Appointments

3.1.1 The EAME Director (for the next term) will be nominated by the EAMEB and approved by the President of the ComSoc. A formal procedure for the nomination will be defined by the EAMEB (see Appendix).

3.1.2 The EAME Vice-Director shall be nominated by the EAME Director and this appointment approved by a majority present at one of the regular EAME meetings.

3.1.3 The Secretary, Treasurer and Representatives will be appointed by the EAME Director.

3.1.4 As far as possible, these officers should provide balanced representation reflecting countries/areas, industrial and academic affiliations.

3.2 Terms of Office

IV. Secretary, Treasurer and Representatives

4.1 Secretary

1. assisting the Director in determining the beneficiaries of the Student Travel Grant (STG) Program by responding to the inquiries from the applicants and notifying the results to the applicants.
2. coordinating EAMEB meetings, arranging the meeting time schedule, reserving the meeting room and food, and encouraging EAMEB officers and the (potential) EAME Regional ComSoc members to attend the meeting.
3. preparing reports for EAMEB meetings and the International Activities Council (IAC) meetings.
4. recording the minutes of the EAMEB meetings.
5. keeping all EAMEB documents and records.
6. acting for the Director or Vice-Director and attending meetings as requested by the EAME Director.
7. gathering information from ComSoc boards, councils, and committees.
8. coordinating the mutual interests and the cross-border issues among EAMEB Committees.
9. keeping contacts with the EAMEB officers and the EAME office.

4.2 Treasurer

4.3 Representatives

4.4 Communication Chapter Chairs

V. Meetings

5.1 General

5.2 Meetings and Conferences

1. propose technical sessions/workshops for the ComSoc conferences;
2. foster session/workshop organizers from the EAME Region;
3. solicit qualified reviewers from the EAME Region and propose them to the technical program committees of ComSoc conferences as required;
4. propose editors and guest editors to the ComSoc publications as required;
5. encourage EAME members to be involved directly in the ComSoc Technical Committee activities;
6. coordinate independent Workshops/Mini-Conferences in the EAME region.
7. distribute information on international meetings and conferences related to IEEE ComSoc and its Sister Societies.
8. distribute call for papers and other technical information to EAME Regional ComSoc members
9. coordinate and support IEEE ComSoc supported international meetings and conferences in the EAME region.
10. pursue the visibility of the EAMEB in the above international conferences.

5.3 Information Services

1. managing and updating the EAME Region WWW Homepage
2. liaison with the IEEE Global Communication Newsletter (GCN)
3. collaborating with the EAME Office in information service related matters.
4. managing the EAME Regional e-mail list.

5.4 Membership Development

5.5 Chapters Coordination

1. coordinate the activities of ComSoc Chapters in the EAME region
2. collaborate with the EAME Office in running the Distinguished Lecturer (DL) Program
3. collaborate with the EAME Office in coordinating ComSoc Executives' visits to Chapters

VI. Support Office (EAME Office)

6.1 Location

13 Avenue de l’Aquilon
B-1200 Brussels, BELGIUM
Tel no: (32) 2-770-6634
Fax no: (32) 2-770-8505
E-mail: j.kevers@ieee.org

6.2 Operation

1. assisting in the e-mail distribution of conference announcements to Region 8 members, Section Chairs and Communications Chapter Chairs.
2. assisting with Membership Development activities in the EAME Region.
3. assisting with Chapter Coordination activities.

Appendix: Europe, Africa & Middle East Director Nomination Procedure

A.1 The Nomination Procedure

A.1.1 A Nomination Committee shall be established when needed. The Nomination Committee shall have five members.

A.1.2 The current EAME Director and the previous EAME Director (or EAMEC Chair, as applicable) are automatic members, and the previous EAME Director (or EAMEC Chair, as applicable) serves as the chairman of the Nomination Committee.

A.1.3 The other three members of the Nomination Committee may be recommended by "active" EAMEB Regional ComSoc members who have attended two or more of the last four EAMEB meetings. The chairman of the Nomination Committee will select three members from those recommended to reflect a reasonably balanced representation among different countries and cultures.

A.1.4 The names/e-mail addresses of all the five members of the Nomination Committee so selected will be announced via e-mail. Any "active" member may recommend candidates to any of the Nomination Committee members.

A.1.5 The Chairman of the Nomination Committee shall then conduct discussions among the five committee members in order to decide one (or two) names to be recommended to the ComSoc President as the next EAME Director.

A.2 EAME Director Candidacy Qualification

A.2.1 The candidate must be an IEEE ComSoc member residing in the EAME Region.

A.2.2 The candidate should be an "active" EAMEB member, who has attended a majority of the EAMEB meetings in a two-year period.

A.2.3 The candidate must be someone who is committed to attending all ICC/GLOBECOM conferences in his 2-year term in order to chair the EAMEB meetings and represent EAMEB in the various ComSoc meetings held at those conferences.