|
|
|
Policies & Precedures
Membership Requirements
Anybody can be a Member of the Technical Committee (TC). To
become a Member it is
necessary to subscribe to the TC mailing list as specified
on the TC Web page. Furthermore, all meetings of the TC are
open and the TC secretary shall maintain an attendance list
for each such meeting.
Elected and Appointed Officers
The TC Chair reports directly to the Vice President of
Technical Activities (VP-TA), in accordance with the IEEE
Communications Society (ComSoc) Bylaws. If a TC officer
position becomes vacant before normal conclusion of his/her
term, the remaining term shall be filled by special election
of the TC. If such a special election is not held before or
during the next regularly scheduled meeting, the VP-TA, in
consultation with the President, shall appoint someone to
serve the remaining term. Positions filled shall
be for completion of the
interrupted term.
The TC shall have at least three and not more than eight
elected officers—Chair, Vice chair, and Secretary—each of
whom must be a member of the IEEE Communications Society, an
IEEE Communications Society Affiliate, or member of a Sister
Society. Student Members are not permitted to serve as
elected TC officers. The exact number of elected officers
shall be at the discretion of the Nominations & Elections
(N&E) Committee (see below for N&E Committee). At the
discretion of the TC Chair, there may be additional
appointed positions such as TC Liaison.
The nominal term for Chair, Vice-chair and Secretary shall
be two years. After serving a two-year term, each of these
three elected officers must retire from the same position in
the next two-year term but maybe re-elected to a different
position for the next term, or any position in a
non-consecutive term (see the Nomination and Election
Procedures below). In no case shall one person continuously
serve as a TC officer within the same TC for more than six
years.
TC chairs from the previous three terms who are not
currently serving on the TC will be appointed as a member of
the Advisory Board. At the end of each term, the Vice Chair
of the current term becomes a candidate for the Chair, and
the Secretary becomes a candidate for the Vice Chair.
Nomination and Election Procedures
Elections will occur every two years at the TCHSN Workshop
at IEEE INFOCOM. An adhoc Nominations & Elections (N&E)
Committee that consists of the current elected and appointed
TC officers and two members of the Advisory Board shall
facilitate the election of officers. The TC Chair shall also
chair the N&E Committee. The N&E Committee shall come into
existence at the TC meeting held at the IEEE Global
Telecommunications Conference (Globecom) preceding the
actual election and shall be dissolved at the TCHSN Workshop
where the election is ratified.
The purpose of the N&E Committee is to decide the necessary
number of elected officers, to offer candidate names for all
elected officer positions, and to conduct the election. It
is desirable that the N&E Committee identifies at least two
candidates for each officer position. The N&E Committee
shall also make biographies and position statements of
candidates available to members. The N&E Committee shall
announce its slate of candidates at least one week before an
election is to be held. Such announcement shall be via
email. Members shall be able to submit nominations via email
to the N&E Committee up to December 31st of the year
preceding the election year. Such “write-in” candidates must
receive at least five supporting “signatures” (via email) of
members. All candidates, however they are identified must
consent to being nominated, and must show willingness to
serve.
TC elections are conducted by the N&E Committee and held at
the TCHSN Workshop. Only members at the meeting can vote. In
the case of two candidates for a position, election is by
simple majority. For the case of more than two candidates,
selection proceeds in two stages. In the first stage votes
can be cast for all candidates. In the second stage, votes
can be cast only for the two candidates who have garnered
the most votes in the first stage; simple majority rule
shall apply. In the event of a tie, votes shall be cast one
more time. If the tie is not broken, the VP-TA shall cast a
tie-breaking vote. TC Secretary shall take responsibility
for reporting election results to the TC membership, VP-TA,
Secretary of Technical Activities Council (TAC), and ComSoc
headquarters in New York City. All candidates shall be
informed of election results and be permitted to appeal the
outcome. The TC Secretary shall keep record of votes cast
for post-election audit purposes. Newly elected TC officers
assume their positions at the conclusion of the TCHSN
Workshop where the election is held.
Conduction of Meetings
The TC shall meet at least twice a year, in spring at TCHSN
Workshop and in fall at IEEE Globecom. If necessary, an
additional meeting can be organized at the IEEE ICC.
Meetings will be announced at least two weeks in advance on
the TC mailing list. Meetings are open to any conference
attendee. The TC Chair or a designated substitute, typically
another TC officer, will chair meetings. Any TC member can
suggest items for the agenda. The TC Secretary or a
designated substitute, will take minutes. These minutes
should be made available within one month of the meeting.
Their availability is announced on the TC mailing list.
Minutes are posted on the TC Web page and are public. If
voting that involves changes to the Policies and Procedures
(P&P), then a two thirds majority of the members physically
present at a meeting or attending by teleconference is
required. Otherwise, simple majority rule applies.
Budget & Expenses
The VP-TA will inform the TC of its budget. When the TC
feels that funds are needed to fulfill its mission, a
proposal will be prepared by one or more TC Officers for
discussion and approval at a TC meeting. (Such discussion
can also be carried out via the TC’s email list). The
proposal should contain sufficient detail about the activity
for which funds are sought and justification for funds being
requested. If the TC agrees to the proposal, it will be
submitted to the VP-TA for his/her approval. If approved,
funds will be used in accord with ComSoc procedures. The
Secretary of the TC will maintain a record of expenses.
Invoices are sent to the VP-TA for approval, and then to
ComSoc headquarters for payment or reimbursement. Expenses
will normally be incurred for maintaining the TC’s
information infrastructure (e.g., volunteer maintenance of
its website) or showing appreciation for volunteer support.
Recognition will not include awarding money, nor are TC
funds to be used for travel purposes.
Supporting Activities
As appropriate, the TC will be active in all of ComSoc’s
activities. This will include ComSoc conferences (such as
ICC, GLOBECOM, INFOCOM, and OFC) by providing
representatives to their respective Technical Program
Committees, by providing for professional review of
submitted papers (by soliciting such assistance from among
its membership) and by organizing mini-conferences,
symposia, panels, short courses, tutorials, etc., as deemed
appropriate by the Society and the TC. Further, the TC can
individually organize workshops and conferences. Also,
because of the broad nature of committee activities,
collaborative sessions with other committees will be
sponsored and heartily encouraged. As new technologies and
application areas emerge, a TC will seek to address aspects
of these topics relative to its charter, and work with both
the Strategic Planning Committee and Emerging Technologies
Committee.
The TC will further support ComSoc journals, magazines, and
standards activities by soliciting volunteers as authors and
editors, submitting proposals, and identifying committee
members from its membership. The TC will seek ways to
increase active participation of its members in information
exchange related to the charter of this Committee, such as:
stimulating Feature Topics and Special Issues of ComSoc
journals and magazines; and by sponsoring workshops,
tutorials, short courses, panel sessions, etc. on special
topics.
TC Information Dissemination
The TC will maintain an Internet Web page. This Web page
will be accessible from the main ComSoc Web page.
Announcements distributed to the TC’s membership, notably
meeting agendas and meeting minutes, opportunities for
membership participation in TC sponsored activities, as well
as election-related issues, will be made available on their
Web page. The TC will also provide at least one email
exploder as an alternative for timely dissemination of
information, and to welcome useful information from others.
|
|
|
Design for 1024*768
|
|