Skip to main content
abstract blue background

About ComSoc

This section is intended to provide ​stakeholders who contribute to or influence IEEE ComSoc conference websites with guidance on managing and creating IEEE ComSoc conference websites.

Roles and Responsibilities

Volunteer Webmaster
The Volunteer Webmaster updates and maintains the content on the conference website. For support with content that requires special setup or administration (e.g., Committee pages, Workshop pages, and homepage slideshow) the Volunteer Webmaster can request assistance from the ICT Admin via the ComSoc Ticketing System.

Web Chair
The Web Chair works with the conference's Organizing Committee to collect, create, and organize content for the website. The Web Chair submits website update requests via the ComSoc Ticketing System for the ICT Webmaster to post on the website.

ICT Webmaster
The ICT Webmaster works with the Web Chair to update content on the conference website. ICT Webmasters may be appointed for IEEE ComSoc's flagship and core conference websites at the Organizing Committee's request.

 

Standard Conference Website Template

IEEE ComSoc utilizes a standard template for conference websites, which provides a branded and consistent user experience.

Example of the standard conference website template.
Example of the standard conference website template.

Main Menu

The main menu consists of the following top-level pages:

Homepage
This page contains a slideshow, welcome message, news and announcements, important dates, and patrons section.

About
This page contains a general description of the conference.

Committee
This page contains positions, names, affiliations, and photos (optional) of the committee members.

Authors
This page contains general information for authors, such as submission guidelines, policies, copyright information, and important dates.

Program
This page contains information about the program and the program-at-a-glance.

Registration
This page contains information about registration process and fees.

Hotel/Travel
This page contains information about the venue, lodging, travel, and visas.

Patrons
This page contains information about patron packages and opportunities.

 

Image Use Policy

All IEEE ComSoc conference websites must adhere to the Image Use Policy.

 

Workshop Website Policy

All IEEE ComSoc conferences (with greater than 50% sponsorship) having associated workshops are required to have those workshops' “websites” reside within the associated conference’s website.

To request workshop subsites to be set up for your conference, please submit a ticket via the ComSoc Ticketing System with the following information for each workshop:

  • Workshop's full name
  • Workshop's number (e.g., WS-1)
  • Workshop Chair’s name and email address. (Please limit each workshop to one point of contact.)

 

Minimum Requirements to Launch a Conference Website

In order to make each conference website look professional and engaging to visitors, the following minimum requirements for a conference website launch have been established by the IEEE ComSoc Marketing team:

  • The website's homepage should contain a Welcome Message and Important Dates, and the slideshow should be populated with five rotating website banners.
  • The About page should contain a description about the conference.
  • The Committee page should list the positions, names, and affiliations of the committee members. Committee members' photos are optional.