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About ComSoc

Invitation

As webmaster of a Wordpress site, you will be initially be sent an invitation email, which will come from IEEE Entity Web Hosting and look similar to:

WordPress Invitation

Click on the invitation link and make a note of the username and password that you’re assigned.  You’ll be able to change your password later.

 

Guidelines

Please review IEEE ComSoc's Brand Experience Guidelines.

 

Logging In

To log in, or sign in, to your site, visit the site’s URL with /wp-admin appended to it.  If your site is http://www.example.com then you will always log in as webmaster to http://www.example.com/wp-admin.  The log in form looks like:

WordPress Login Screen

You should enter the previously provided username and password.  You may be asked to answer a question or perform a simple task to prove you are human.

 

Dashboard

After you log in you will be taken to the Dashboard, a starting point for most webmaster activities. The dashboard looks like:

WordPress Dashboard

On the left side of the screen, there are menus for main content areas such as Sponsors, Media, and Pages.  To the right is a summary of content and recent activity.

 

Toolbar

An important area to note is the Toolbar across the top of the page.  While logged in as an Editor, the Toolbar will be on top of every page of the site – public facing areas as well as administrative areas - to help you quickly perform common tasks.

While visiting a public facing page of the site, the toolbar appears like so

WordPress Toolbar

Clicking on the name of the site in the Toolbar, in this case “Demonstration Site” will take you to the Dashboard, where the main administrative menu can be accessed.  If you’re already at the Dashboard or another administrative page, clicking the name of the site in the Toolbar will take you back to the homepage of your site. This is a quick way to switch between viewing the site and maintaining the site.

Using the “+ New” menu will let you quickly create new content whenever you need to – Posts, Pages, or Sponsors.  More on those below.  

Clicking the “Edit Page” option will let you edit whichever page you are currently viewing. 

Finally, selecting the “Howdy, username” menu to the far right will let you either sign out, or edit your profile including changing your email address and password.

 

Editing Pages

Your site comes with pre-defined pages typically found on IEEE conference web sites.  You can browse to these pages and then edit them.

For example, browsing to the About page of the site may look like:

WordPress About page

You may edit this page either by clicking on the Edit link which appears at the bottom of the page, or by clicking the Edit Page toolbar option at the top of the page.  

Note: You can see all the pages on the site by visiting the Dashboard (clicking the name of the site in the toolbar) and clicking the Pages menu.

Once editing a page, the interface appears:

WordPress Page Editor

The Toolbar and administrative menu appear to the top and left.  

You may edit the title of the page by clicking where the page title appears (“About”), and may edit the body of the page by clicking in the body area.

Standard editing controls are available, such as, the ability to bold or italicize text, create bulleted or numbered lists, change text alignment, and link or unlink text.  A full explanation of using the editor is available here:

https://make.wordpress.org/support/user-manual/content/editors/visual-editor/ 

Adding Images

You may use the Add Media button to upload images.  While editing a page, first position the cursor to the place within the page where you’d like to add the image.  Then click Add Media. A window appears:

WordPress Insert Media

You may drag and drop a photo into this window, or click the Select Files button to select a photo. Once uploaded, the photo is added to your Media Library (the second tab of the above window). The Media Library allows you to reuse photos. The uploaded photo in the media library looks like:

WordPress Media Library

Here you can see some options available for inserting the photo. The Alignment can be set in the bottom right corner to be left, center, or right aligned.  If no alignment is set, it will flow inline with the text of the page. A link may be added to an image. Finally, the image may be resized to one of a set of predetermined sizes.

To place the image into your page, click Place into Page.

The image is now placed into the editing window.  You may click it to display a small menu to change its alignment, edit it in detail, or delete it:

WordPress Page Editor - Inserting Image

For more information on inserting media – including images, videos, and documents see: 

https://codex.wordpress.org/Inserting_Media_into_Posts_and_Pages

 

Image Use Policy

All IEEE ComSoc conference websites must adhere to the Image Use Policy.

 

Publishing and Deleting Pages

The default pages are already published which means they are visible to the public.  You may edit any page and change its Status to Draft or to Published using the controls in the top right corner.  Draft pages will not be visible to the public and can be useful for building a new page over time before making it public. To delete a page, click on the Move to Trash link.

 

Creating a New Page

Creating a new page is very similar to editing a page, but two other things need to be taken into account: the URL of the page, and the menu entry of the page.  To create a page, you can click the “+ New” Toolbar item and choose Page. The interface looks like:

WordPress Add New Page

You can enter the page title in the box at the top of the page, and when you do you’ll soon after notice something appear below it called the Permalink:

WordPress Add New Page Permalink

The Permalink is the permanent URL, or web address, of the new page.  The Permalink is automatically generated based on the title. You can see here that New Page was turned into “new-page” and added to the existing address of the web site.  You may have a different URL in mind, in which case you can click the Edit button to change it, or you can leave the automatically generated one in place.

Once you’ve added text and images to your new page, you can Publish it, as described in the Editing Pages section.  

You may also want to assign the page to a menu by setting its Parent page.  If you don’t, the page will not easy to access from the site as no link to it will automatically be created.  If you plan on making your own link to this new page, by editing an existing page, or posting the link directly via email or social media, that’s fine.  But you likely want new pages to appear within the site’s menu structure.

The main menu bar across the top of the site should not be adjusted, but pages can be added as “children” within those sections.

To make a page a child of another page, select the parent page from the Parent list in Page Attributes which appears on the page editing form, shown below:

WordPress Page Attributes

Setting the Parent page to the About page will make this new page a child page of the existing About page.  When viewing the About page, you will see the new page listed in the right column like so:

WordPress New Child Page

You can assign multiple pages to have another page as their parent and they will all appear in the right column list.  This could be useful to list different types of programs in the Program section, or different hotel or travel options in the Hotel and Travel section, for example.

Adding Patrons

Patrons are displayed at the bottom of the home page, like so:

WordPress Patrons Section

Clicking a Patron’s logo will take you to their website.  To add a Patron, go to the Dashboard and click on the Sponsors menu item on the left side.  You will see a list of current Patrons as well as an Add New button to add a new one.

WordPress Add Patrons

Clicking the Add New button shows a form, which when filled looks like:

WordPress Add New Post

To add a Patron, you should enter the name of the patron into the “Enter title here” field.  This will be the title of the Patron and used internally only for your reference.

Enter the full URL (starting with http:// or https://) of the Patron’s website into the Sponsor Website field.  When the Patron’s logo is clicked this is where the visitor will be sent.

In Sponsor Description you may optionally enter the sponsorship level of this Patron – such as Platinum, Gold, Silver, Bronze, etc.

For Sponsor Logo click the “Choose or Upload an Image” button and then proceed to upload a logo from your computer.  Image upload instructions are described earlier in this document. Logo images should be PNG images with transparent backgrounds at least 70 pixels tall.

Finally notice the “Order” field under the Attributes section in the bottom right.  Patrons will be displayed left to right, top to bottom ordered by this value from lowest to highest.  The first patron will be patron 1, the second will be patron 2, etc. You can set these initially, or return to the patrons later and edit their order.

Click the blue Publish button to save this patron.

From the main list of Patrons you can delete a patron, or edit it to make a change.  To easily reorder Patrons you may want to click the “Quick Edit” link which will let you make quick changes to the Order value and other fields.

Important Dates

WordPress Important Dates

The Important Dates area of the home page may be edited by going to the Pages area of the administrative dashboard and editing the page titled Important Dates.  Whatever content you put in the Important Dates page will be displayed in that area of the homepage. Please make sure the date itself is styled as Bold in order for it to appear bold and in blue.

 

Three Menu Blocks

WordPress Three Menu Blocks

The three menu blocks on the homepage may contain up to three links in each block.  Currently you need to submit a support request to change the contents or ordering of these menus.

 

Support

For technical support with your ComSoc Conference Wordpress site, you will have been given a username and password for the ComSoc Ticketing System, which you can access at:

http://pm.comsoc.org

If you do not know your ComSoc Ticketing System username, or have forgotten your password, visit the following link:

http://pm.comsoc.org/account/lost_password