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Manuscript Publishing Guidelines

These guidelines are for articles to be published after they have been through the review process and are accepted by the Editor-in-Chief. If you are submitting a new/revised article for review, please visit the Manuscript Submission Guidelines. The production process is separate from the review process and requires a full set of materials to be sent directly to the production team. The Production Staff does not have access to materials submitted to Manuscript Central and cannot retrieve these files.
Magazine production uses a different process than journal production. If you are familiar with the submission of paper materials for a journal such as JSAC, of JLT be aware that the guidelines below are different. Please read them carefully and do not make assumptions on what we need based on your prior experience with a    journal publication.

Please make sure you have referred to the IEEE Communications Society Publications Department Style Guide and reviewed the Electronic Posting Policy and Self-Plagiarism Policy before submitting the final version of your manuscript.

Timeline

  • Paper/Manuscript-Central ID due: The 4th of the month, 3 months prior to publication date. For example, list of papers to appear in a January issue is due by October 4th

  • Final (camera ready) manuscripts due: The 15th of the month, 2.5 months prior to issue date. For example, final materials for a paper in a January issue are due by October 15th

  • Editorials (for Series and FTs) and Departments Editorials due: The 1st of the month, 2 months prior to issue date. For example, final versions of Editorials and departments in a January issue are due by November 1st

  • Page proofs sent to contact author due: 3 weeks prior to issue date.

  • Page proofs back to publication department: 2 weeks prior to issue date.

Submission of Materials to Production Staff

NOTE: IEEE Communications Magazine does not use style sheets or templates for submission of materials.

Electronic material must be sent via e-mail. When submitting the final version, the following materials must be included:

  • An editable electronic file
    – Include the abstract, biographies, and captions for tables and figures.
    – A Microsoft Word file is preferred, but LaTex and ASCII files will be accepted. Do not send read only files.
    – Please keep in mind that LaTex files are acceptable as long as all the sections (bibliography, abstract, etc.) have been merged into one text-only document and require more time to process.

  • A .pdf file of the manuscript
    – Include abstract, figures, tables, equations, references, and biographies (50 to 75 words).
    – Callouts (the place in the text that refers the reader to each figure or table) included within the text.
    – Manuscripts should be one-sided only and include all required formatting in text, figures, tables, and equations.
    – References must be numbered sequentially, not alphabetically. The basic reference format is: [#] A. Brown, "Communications and Modern Man," IEEE Commun. Mag., vol. 1, no. 1, Jan. 1998, pp. 11–38.

  • Separated Figure files
    – Figures and tables must be separated out even if they are included within the manuscript pages as they are redrawn to fit the style of the magazine.
    – To separate the figures out, place each figure at the end of the article, one per page, and include captions.
    – Include ALL original ungrouped/unlocked/unflattened .eps or .pdf files for each figure. Send vector files if possible. Ensure the text is not rasterized.
    – If your article contains photographs, please send high-resolution (300 dpi or greater) .jpeg or .tif files. If your article contains screenshots, send the original digital image along with your paper via email. If your image contains a map, include the map as a separate file without text. We will insert the text.
    – Do not send figures with logos or other elements you do not have permission to have published.

  • A completed and signed copyright form
    – Electronic copies of the copyright form can be accepted in the form of a signed and scanned .pdf.

    The U.S. International Traffic in Arms Regulation page should be viewed by authors who are submitting military- or defense-related material, and:
    – Are U.S. nationals (including green card holders); or
    – Work for a U.S.-based organization, regardless of where they are physically located; or
    – Work at a U.S. location of a non-U.S.-based organization.
    All authors must ensure that they are in compliance with ITAR and the U.S. Office of Foreign Assets Control regulation as outlined in the above page. If you have any questions on these two regulations, please contact the email address listed on that page.

    For information on IEEE copyright policy, permission to reuse IEEE copyrighted material, electronic preprints, or posting your article on your own server, please visit the IEEE Intellectual Property Rights page.

  • Contact information for the main contact author:
    – A mailing address suitable for Federal Express delivery (i.e., no P.O. Box #s), including a street address, postal code, telephone/fax numbers.
    – E-mail addresses (include an e-mail address for each author if available).

  • The issue month for which you are submitting your materials.
    – Include the topic title and the name of the editor who accepted your article.


 

Material Submission

All electronic materials should be e-mailed to: The Publications Department.

All hardcopy materials (copyright included) should be mailed to:

Jennifer Porcello
IEEE Communications Society
3 Park Ave, 17th Floor
New York, NY 10016 USA
Tel: +1 (212) 705-8961
Fax: +1 (212) 705-8999

Notes

Electronic Files and Formats
The use of Zip, Stuffit or other compression is advised. On occasion .pdf files that are sent electronically will not print out properly on the recipient's printer. If a .pdf is illegible after transmission to us, you will be requested to submit a hard copy via overnight mail. Faxes are unacceptable. We cannot accept Microsoft Word files as the hard copy version even if we will be using them for the editable copy.

Please do not send .gif files. This low-resolution format works fine on the Internet or for viewing on a monitor, but they will not yield high quality print versions. If your photo was captured as a .jpeg and then converted to a .tif, it will retain the low quality of the original .jpeg in the final print version. If there is no way you can supply us with a good quality original photo or hi-res digital photo, we can not be responsible for the results you will see in the final printed magazine.

Clearance
IEEE assumes that material submitted to its publications is properly available for general dissemination to the readership of those publications. It is the responsibility of the authors, not IEEE, to determine whether disclosure of their material requires the prior consent of other parties and, if so, to obtain it.

Content
Statements and opinions given in works published by the IEEE are the expressions of contributors. Responsibility for content of published papers rests with the authors, not the IEEE.

Reprints
Information on ordering reprints of your article can be found by e-mailing the IEEE Reprints Department at reprints@ieee.org.

Original Work/IEEE Copyright
Manuscripts submitted for publication in IEEE Communications Magazine should normally be original work submitted exclusively to the magazine, not previously published, and not under consideration for publication elsewhere. It is the policy of the IEEE to own the copyright to technical contributions it publishes on behalf of the interests of the IEEE and its authors and their employers, and to facilitate the appropriate reuse of this material by others. To comply with IEEE policy under the U.S. Copyright Law, authors are required to sign an IEEE Copyright Form before publication. This form returns to authors and their employers, full rights to reuse their material for their own purposes.

In addition to the IEEE policies, pre-publication author misconduct, such as double-submission or plagiarism, will result in rejection of the manuscript(s), and a minimum 6 month ban on submissions to fully owned ComSoc publications by the author(s).

Final Note
Due to differences in printers and printer descriptions from computer to computer, there is no guarantee that .doc, .pdf, and .ps files that you submit will result in documents that look exactly like your original versions after they are printed out here. When your page proofs are sent to you, remember to check them carefully for any discrepancies that might have occurred in the original transfer process. This is especially true if symbols (mathematical, Greek, etc.) and unusual fonts were used in the article.

Magazine Production Staff

Editor-in-Chief
Directs magazine technical content; approves all Series; approves all Feature Topics and Special Issues; approves all papers; appoints editors of all types and manage their assignments; manages the Technical Editors and Regional Correspondent staffs, and establishes future magazine policies and technical directions.

Associate Editor in Chief
Support the Editor in Chief in his responsibilities, and may be delegated some of these responsibilities as needed.

Senior Editors, Series Editors, Technical Editors, and Associate Technical Editors
Take up numerous editorial activities as assigned by the Editor in Chief and the Associate Editor in Chief.  Senior Editors help advise in strategic matters and may be assigned special tasks or serve as Editorial Liaisons. Technical Editors serve as mentors to other Associate Technical Editors, as Editorial Liaisons and handle Open Call papers. Associate Technical Editors also handle open call papers

Editorial Liaison
If appointed, the editorial liaison works with Guest Editors (of Feature Topics and Special issues) to help bring submitted manuscripts to publication. He/she organizes reviewing process of manuscripts authored or co-authored by Guest Editors (if any). When assigned, the Editorial Liaison should receive all manuscripts accepted by Guest Editors (along with their reviews) for final recommendations, prior to sending recommendations to the Editor in Chief.

Assistant Publisher
Responsible for editing, layout, and overseeing production schedules. Oversees scheduling and production progresses, and ensures timely publication of the IEEE Communications Magazine based on the editorial calendar as approved by the Editor in Chief.

Production Specialist
Maintains production schedule log. Maintains contact with Guest Editors and authors regarding due dates and mechanical requirements for all manuscripts. Responsible for trafficking manuscripts and preparing files for production and page layout. Provides assistance to Assistant Publisher as needed.

Associate Editor
Copyedits papers and works with authors to finalize page proofs. Traffics advertising materials and serves as liaison to Advertising Department and vendors. Provides assistance to Assistant Publisher and Production Specialist as needed.

Online Production Manager
Prepares online version of the issue.

See the Production Staff List for contact information