This section provides contributors and influencers of IEEE ComSoc conference websites with guidance on how to create and manage an IEEE ComSoc conference website that is in compliance with ComSoc’s brand.
Roles and Responsibilities
The Volunteer Webmaster updates and maintains the content on the conference website. For support with content that requires special setup or administration (e.g., Committee pages, Workshop pages, and homepage slideshow) the Volunteer Webmaster can request assistance from the ICT Admin via the ComSoc Ticketing System.
The Web Chair works with the conference's Organizing Committee to collect, create, and organize content for the website. The Web Chair submits website update requests via the ComSoc Ticketing System for the ICT Webmaster to post on the website.
The ICT Webmaster works with the Web Chair to update content on the conference website. ICT Webmasters may be appointed for IEEE ComSoc's flagship and core conference websites at the Organizing Committee's request.
Standard Conference Website Template
IEEE ComSoc utilizes a standard template for conference websites, which provides a branded and consistent user experience.
The main menu consists of the following top-level pages:
This page contains a slideshow, welcome message, news and announcements, important dates, and patrons section.
This page contains a general description of the conference.
This page contains positions, names, affiliations, and photos (optional) of the committee members.
This page contains general information for authors, such as submission guidelines, policies, copyright information, and important dates.
This page contains information about the program and the program-at-a-glance.
This page contains information about registration process and fees.
This page contains information about the venue, lodging, travel, and visas.
This page contains information about patron packages and opportunities.
Image Use Policy
All IEEE ComSoc conference websites must adhere to the Image Use Policy.
Patron/Sponsor Logos that are added to the website should be in PNG format with a transparent background.
Workshop Website Policy
All IEEE ComSoc conferences (with greater than 50% sponsorship) having associated workshops are required to have those workshops' “websites” reside within the associated conference’s website.
To request workshop subsites to be set up for your conference, please submit a ticket via the ComSoc Ticketing System with the following information for each workshop:
- Workshop's full name
- Workshop's number (e.g., WS-1)
- Workshop Organizer’s name and email address. (Please limit each workshop to one point of contact.)
Minimum Requirements to Launch a Conference Website
In order to make each conference website look professional and engaging to visitors, the following minimum requirements for a conference website launch have been established by the IEEE ComSoc Marketing team:
- The website's homepage should contain a Welcome Message and Important Dates, and the slideshow should be populated with five rotating website banners.
- The About page should contain a description about the conference.
- The Committee page should list the positions, names, and affiliations of the committee members. Committee members' photos are optional.